Privacy Policy for Bohdi

Effective Date: April 9, 2025

1. Introduction

Welcome to Bohdi ("we," "us," or "our"). Bohdi is an AI assistant designed for talent acquisition professionals to assist with meeting notes, summaries, insights, analysis, and search preparation. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application (the "Service"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Service.

Note: This application is currently in an Alpha testing phase. Data handling practices may evolve.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Service includes:

Personal Data: Personally identifiable information, such as your name, email address, that you voluntarily give to us when you register for the Service.
Meeting and Transcript Data: Audio recordings of meetings (if using Bohdi's recording feature, currently noted as being perfected), transcripts generated from audio (either via Bohdi or uploaded by you from tools like Teams, Zoom, etc.), summaries, notes, and analysis derived from these transcripts.
User Input Data: Questions or criteria you provide for custom reports, queries you make to the "Ask Me Anything" feature, job descriptions, search strings, and feedback you provide on the Service.
Derivative Data: Information our servers automatically collect when you access the Service, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the Service. (Leveraging Supabase Auth likely collects some of this).
Usage Data: Information about your usage of the Service, including features used, AI models selected, API calls made, and potentially associated costs or token counts for internal tracking.

3. How We Use Your Information

Having accurate information permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Service to:

Create and manage your account.
Provide the core functionality of the Service, including recording (when available), transcription, summarization, analysis, and report generation.
Process your inputs for custom reports and "Ask Me Anything" queries.
Generate insights, market research data, search strings, and job descriptions as requested.
Monitor and analyze usage and trends to improve your experience with the Service.
Respond to your feedback and support requests.
Compile anonymous statistical data and analysis for use internally or with third parties (only in aggregated, non-identifiable form).

4. Disclosure of Your Information / Third-Party Services

We may share information we have collected about you in certain situations:

AI Model Providers: To provide core features like analysis, summarization, and query generation, Bohdi sends relevant data (such as transcripts or user queries) to third-party AI service providers (e.g., OpenAI, DeepSeek, as configured). These providers have their own privacy policies governing their use of data. We strive to use reputable providers, but their handling of data is outside our direct control once submitted.
Service Providers: We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., database hosting via Supabase, authentication via Supabase Auth).
By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.

We do not sell your personal information.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Data Retention

We will retain your information for as long as your account is active or as needed to provide you services and comply with our legal obligations. You can delete specific job roles and associated data (including transcripts, reports, etc., depending on cascade settings) through the application interface.

7. Your Data Rights

Depending on your location, you may have certain rights regarding your personal data, such as the right to access, correct, or delete your data. Please contact us using the contact information below to inquire about these rights. You may typically manage your account information through your account settings.

8. Policy for Children

We do not knowingly solicit information from or market to children under the age of 13 (or higher age as required by applicable law). If you become aware of any data we have collected from children under the relevant age, please contact us using the contact information provided below.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

Samuel Shvartsman
[email protected]

Disclaimer: This is a template policy generated by an AI. It requires review by a qualified legal professional to ensure accuracy and compliance with all applicable laws and regulations before publication.